ORBIS PRIVACY POLICY AND TERMS OF USE

Information about us

www.orbisbi.com is operated by Orbis Business Intelligence Limited (‘we’, ‘us’, or ‘our’). We are a company registered in England and Wales (registration number 6848574; registered address Highfield House, Mayflower Close, Chandlers Ford, Eastleigh, SO53 4AR). Under the Data Protection Act 2018 (‘DPA’) we are the data controller.

Accessing our website

Access to our website is permitted on a temporary basis, and we reserve the right to withdraw or amend the service we provide on our website without notice (see below). We will not be liable if, for any reason, our website is unavailable at any time or for any period. From time to time, we may restrict access to some parts or all of our website to all users. You are responsible for making all arrangements necessary for you to have access to our website. You are also responsible for ensuring that all persons who access our website through your internet connection are aware of these terms, and that they comply with them.

Personal information

We only collect personal information from you when you voluntarily submit any such information to us through the website, for example when making an enquiry or seeking employment. Orbis will only use your information for the purpose for which it was provided, unless required for the key purposes described below:

• for legal purposes: we may use and share personal information for legal purposes, including financial, regulatory, tax and other legal obligations and to respond to governmental or regulatory requests or subpoenas or for litigation purposes;
• for our legitimate business interests and those of a third party: we may use your personal information to manage our legal, regulatory, financial and business requirements, including obtaining legal advice, in the course of disputes and litigation, internal and/or regulatory or other investigations;
• for our business purposes: we may use your personal information to help us efficiently operate the services, to count visitors to the website, to enable certain features on the website and for other purposes related to managing our business.

We will only disclose your personal information submitted on our website to third parties providing services to us or for whom we are providing services (located in Europe or in other jurisdictions with less stringent data protection laws compared to the DPA), for example information technology support or technical and organisational services in connection with our business activities or legal, audit or other professional advisors. We may disclose your personal information to governmental authorities, as required or permitted by law, and/or to third parties in connection with extraordinary business operations (e.g. a sale or merger of our business) or other business activities.

We maintain physical, technical, and organisational security measures to protect your personal information against accidental, unlawful or unauthorised destruction, loss, alteration, disclosure or access by us or any third-party processors engaged by us or on our behalf.

We use commercially reasonable efforts and security practices to safeguard your personal information from access by unauthorised persons. Some of those measures include, but may not be limited to, encryption, firewalls and use of Secure Socket Layers (SSL). We retain your personal information for the period necessary to fulfil the purpose for which it was collected and for seven years following the end of our business relationship or the last date of contact with you, unless a longer retention period is mandated or permitted by law.

We do not knowingly collect personal information from children (under the age of 16 years). If we learn that a child under the age of 16 has submitted personal information online without parental consent, we will take all reasonable steps to delete such information from our databases and not to use such information for any purpose (except where necessary to protect the safety of the child or others as required or as allowed by law). If you become aware of any personal information we have collected from children under 16, please contact us as indicated below.

Use of cookies

Most websites use cookies to improve user experience. We use Google Analytics to collect de-identified information about how visitors use our website to help us improve our services and user experience. We do not collect or store any personal information about our visitors as a result of the site usage tracking, so none of the information collected about site usage can be used to track who you are.

Your rights

You have certain rights relating to your personal information collected and processed by us under the DPA and any other applicable data protection laws. You have the right to ensure your personal information is accurate. You have the right to request that we delete your personal information. You also have the right to request that we restrict the processing of your personal information and to request the transfer of your personal information to another service provider. We will aim to respond to your requests within one calendar month of receipt of the request. Where we were unable to do so within the calendar month, we will notify you of our need to extend this timeline (up to an additional two months). There are certain exemptions and restrictions applicable to the exercise of these rights that enable us to retain, use and restrict access to your personal information and we will inform you of these, if applicable. If you wish to exercise any of these rights, please contact us as indicated below.

Intellectual property rights

We are the owner or the licensee of all intellectual property rights in our website, and in the material published on it. Those works are protected by laws and treaties around the world. All such rights are reserved. Our status (and that of any identified contributors) as the authors of material on our website must always be acknowledged. You must not use any part of the materials on our website or the website itself for commercial purposes without obtaining a licence to do so from us or our licensors. If you print off, copy or download any part of our website in breach of these Terms of Use, your right to use our website will cease immediately and you must, at our option, return or destroy any copies of the materials you have made.

Reliance on information posted

Information, commentary and any other materials posted on our website or provided through links from our website are for general information only and not intended to amount to legal or other professional advice on which reliance should be placed. We therefore disclaim all liability and responsibility arising from any reliance placed on such materials by any visitor to our website, or by anyone who may be informed of any of its contents.

Our website changes regularly

We aim to update our website regularly and may change the content at any time. If the need arises, we may suspend access to our website, withdraw the site or parts of it, or close it indefinitely. Any of the material on our website may be out of date at any given time, and we are under no obligation to update such material or notify you of the changes we have made. This Policy may be updated from time to time, without notice, and the latest version will be posted on the website.

Our liability

The material displayed on our website is provided without any guarantees, conditions or warranties as to its accuracy. To the fullest extent permitted by law, we hereby expressly exclude: all conditions, warranties and other terms which might otherwise be implied by statute, common law or the law of equity; and any liability for any direct, indirect or consequential loss or damage incurred by any user in connection with our website or in connection with the use, inability to use, or results of the use of our website, any sites linked to it and any materials posted on it, including, without limitation any liability for: loss of income or revenue; loss of business; loss of profits or contracts; loss of anticipated savings; loss of data; loss of goodwill; wasted management or office time; and/or any other loss or damage of any kind, however arising and whether caused by tort (including negligence), breach of contract or otherwise, even if foreseeable. This does not affect our liability for death or personal injury arising from our negligence, nor our liability for fraud or fraudulent misrepresentation, nor any other liability which cannot be excluded or limited under applicable law.

Viruses, hacking and other offences

You must not misuse our website by knowingly introducing viruses, trojans, worms, logic bombs or other material which is malicious or technologically harmful. You must not attempt to gain unauthorised access to our website, the server on which our website is stored, or any server, computer or database connected to our website. You must not attack our website via a denial-of-service attack or a distributed denial-of-service attack. You access the website and download material from it at your own risk and we will not be liable for any loss or damage caused by a distributed denial-of-service attack, viruses or other technologically harmful material that may infect your computer equipment, computer programs, data or other proprietary material.

Links from our website

Where our website contains links to other sites and resources provided by third parties, these links are provided for your information only. We have no control over the contents of those sites or resources and accept no responsibility for them or for any loss or damage that may arise from your use of them. If you decide to access any of the third-party websites linked to our website, you do so entirely at your own risk. Links to third party websites on the website are provided solely for your convenience. If you use these links, you acknowledge that you are leaving our website.

Jurisdiction and applicable law

The English courts will have exclusive jurisdiction over any claim arising from, or related to, a visit to our website or any aspect relating to use of your data under the Privacy Policy although we retain the right to bring proceedings against you for breach of these conditions in your country of residence or any other relevant country. This Privacy Policy and Terms of Use and any dispute or claim arising out of or in connection with them or their subject matter or formation (including non-contractual disputes or claims) shall be governed by and construed in accordance with the laws of England.

Variations

We may revise this Privacy Policy and Terms of Use at any time by amending this page. You are expected to check this page from time to time to take notice of any changes we have made, as they are binding on you. Some of the provisions contained in this Privacy Policy and Terms of Use may also be superseded by provisions or notices published elsewhere on our website.

Questions

If you have any questions about our website or about the use of your personal data by us, please contact us at [email protected]. If you have any data privacy concerns that you prefer to raise with the supervisory authority, you can contact the Information Commissioner’s Office.